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Motivation to Start Case File Scanning

Typical Motivation for Starting Case File Scanning Process.

Do any of the following apply to you. If so, you are probably ready to start enjoying the benefits of having your backfile and on-going case files scanned.

  • Do you spend too much time retrieving case files?
  • Do you need an electronic OCR'd version of the case file in order to complete the proper review of case file information?
  • Do you have files that more than lawyer or paralegal needs to review at one time?
  • Do you have case files that need to be viewed while your law staff is out of town?
  • Do some of your legal files get lost? Files stored in a central location and that are reviewed periodically have a great chance of being mis-filed or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Are you running out of space for the hard copy legal files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Do your current storage methods comply with the various privacy laws such as HIPAA or GLB or Facta?
  • If you had a disaster such as a hurricane, flood or fire, are your case files protected?

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Typical Requests For Services

We are thinking about scanning our "history" files. There are 24 file cabinets full,just a guess would be 200,000 to 300,000 pieces of legal size paper
We are interested in getting a guote to scan 201 leases approx. 15-20 pages in lenght. Half of which are legal size and the other half 8 1/2 x 11. There will be approximately 30 additional pages for amendments
I am looking for an estimate on full color scanning of approximately 40 thousand double sided pages of legal sized docs. No staples or tape. There is no time pressure on the process. A very rough estimate is fine I'm just looking to see
would like to get an idea of cost to move our files to off-site storage. We have approximately 30 drawers of lateral/legal files. I'm leaving the office for vacation, but hope to begin comparing quotes when I return. Could you give me a rough idea
I need for a 45 to 60 day period of time a company that can scan various legal documents into our system. I need staff that can identify legal document type